Career
Skillbuild Administrator
Purpose: To co-ordinate and effectively manage the administration processes for the efficient delivery and co-ordination of all training activity taking place in Educ8 Skills Academy.
Key areas of responsibility
1. Quality
2. General Office Duties
3. Administration/co-ordination duties
Generic areas of responsibility
4. Generic Responsibilities
1. Quality
- Prepare, analyse, and verify reports, learning materials and other documentation to ensure accuracy and compliancy with company procedures
- Update and maintain the Maytas database for monitoring learner activities, progress and achievements
- Conduct regular audits on learner packs and documentation as required
- Assist in the preparation and development of training materials
- Ensure all actions arising from pack audits are completed accurately and by agreed timescales
2. General Office Duties
- Assist with the general housekeeping of the Skills Academy
- Follow the rota to ensure that the Academy is locked securely in the evenings
- Monitor and replenish stationery and office supplies
- Manage and control Petty Cash for the Academy
- Monitor Health and Safety within the Academy
- Organise and administer team meetings including agendas and minutes
3. Administration/Co-ordination Duties.
- Ensure efficient completion of all programme paperwork
- Co-ordinate all relevant paperwork to approved organisations and partners
- Update and maintain company monitoring database
- Liaise with programme tutors and external trainers ensuring all courses are resourced appropriately
- Assist with planning of timetables and room availability
- Monitor learner registration and certifications
- Monitor and manage learner absenteeism ensuring all reporting processes are adhered to
- Maintain an effective spreadsheet of learner expenses and timely submission to Head of Finance
4 General Responsibilities
- Maintain and develop positive working relationships both internally and externally.
- Adhere to all company policies and procedures.
- Present a positive and professional image at all times.
- Maintain and actively engage in Continuous Professional Development.
- Liaise with learners within the training centre to ensure absence and attendance records are updated and monitored.
- Manage communication within the training centre.
The above should not be regarded as an exhaustive list of duties. You may at any time, be required to perform other duties, which the Directors deem consistent with your competencies and your status within the organisation.
Reporting Lines - TBA